【博士培养及学位申请】SEIEE Doctoral Students Cultivation and Degree Application Procedure

SEIEE Doctoral Students Cultivation and Degree Application Procedure

（Read carefully to avoid any problem during degree application）


I. 资格考核及培养过程Ph.D. Qualification Examination and Cultivation Procedure

The department academic coordinator would inform students and supervisors for the following arrangements; supervisor’s team and departments would arrange the related issues.

1、 资格考试 Qualification Examination

     (1) Students need to finish Qualification Examination in third semester.

     (2) The result would be in two levels: P(pass), F(fail).

     (3) Students who fails could apply for re-examination in forth semester.

     (4) Students who fails twice will be forced to stop studying and quit.

     (5) Students need apply for qualification examination in “jiaowoban”app when you received the email of the notice on qualification examination.


2、 论文开题 Proposal

     (1) After passing Qualification Examination , finish the Proposal before the end of forth semester；

     (2) Discipline Director or supervisor arranges 3-5 professors as a committee to evaluate the Proposal

     (3) Students who fails could apply for re-examination in forth semester.

     (4) Students who fails twice will be forced to stop studying and quit.

      (5)Students need apply for proposal in “jiaowoban”app and submit thesis proposal(https://www.gs.sjtu.edu.cn/pygl/bgxz.htm).


3、 年度考核Anual  Progress Review

     (1) Annual Progress Review takes place every year after thesis proposal.

     (2) Discipline Director or supervisor arrange 3-5 professors as a committee to evaluate the Annual Progress Review

     (3) The result would be in three levels: excellent, pass or not pass. The Ph.D. candidate who receives “not pass”, would be forced to stop studying and quit.

     (4) Students need apply for Annual Progress Review in “jiaowoban”app and submit Annual Progress Report (https://www.gs.sjtu.edu.cn/pygl/bgxz.htm).


II. 预答辩和论文评审Pre-defense and Dissertation Reviews

4、 预答辩Pre-defense

Students

(1) Finish  dissertation and print (More information in Graduate School website “Graduate  Student degree thesis/dissertation format guidance”)；

(2) All the discipline requirements for publication, please check here:

http://english.seiee.sjtu.edu.cn/english/info/31892.htm

(3) Apply  for Pre-defense in the graduate management platform  http://www.yjs.sjtu.edu.cn/ssfw/login.jsp, use jaccount log in, click 学位管理 or diploma management, make pre-defense application and submit online, the system will make the three forms, print three forms “Pre-defense Reports” (《预答辩意见书》),  “Pre-defense Fee Approval Form” (《预答辩费用审批表》) and “Pre-defense  Record” (《预答辩记录》) generated  by the Platform, and submit to  Degree Secretary after signed by supervisor.

Degree  Secretary

(4) Review  students materials

(5) Contact  supervisor to decide a Defense Secretary, and make nomination of Defense  Secretary in the Platform

Defense  Secretary

(6) Contact  supervisor and arrange Pre-defense committee (5 experts with intermediate titles  above. Intermediate titles and associate professors should have Ph.D. students  supervision qualification, and total number should be less than three.  Nominate one professor as chair. Supervisor should join the meeting but could  not be committee members.

(7) Accept  two forms “Pre-defense Reports” and “Pre-defense Fee Approval Form” before Pre-defense

(8) During  Pre-defense, make records and ask all experts to sign in the forms.

(9) Students  who pass Pre-defense could go to next step: Dissertation Reviews. Students  who get “almost pass” need to revise dissertation and submit revision  reports, after supervisor agreement, he/she could submit dissertation for  review. Students who do not pass should do overall revision, he/she could  submit for Pre-defense again with supervisor agreement.

(10) Pre-defense  fee: 200RMB/member, no fee for Defense Secretary.

Students

(11) Submit  a photocopy of “Pre-defense Reports” to department degree secretary after Pre-defense

(12) Give  Original “Pre-defense Reports” and “Pre-defense Record” to department degree  secretary after Pre-defense

Degree  Secretary

(13) After  Pre-defense, get original copy of “Pre-defense Reports” and “Pre-defense  Record” and archive them in the department

(14) Get  one photocopy of “Pre-defense Reports”

(15) Approve  and record student’s Pre-defense result in the Platform

5、 评阅申请（学生提交）Apply for Dissertation Review (submitted by students)

(1) Submit the dissertation finalized by supervisor in the graduate management Platform to apply for reviews.

(2) Fill necessary information and submit dissertation in Anonymous Review format in the Platform.

(3) Before submission, please DO check:

① Re-submission of dissertation would be considered as one time failure. If this version passes Citation Rate Examination, it would be used for both SJTU Dissertation Public Review and Shanghai Anonymous Review

② In principle, each Ph.D. has less than three times opportunities to submit. If the student failed in 2ndtime Citation Rate Examination, he/she needs to revise carefully and wait for another month to re-submit.

③ Must submit in PDF format.

6、 论文查重（学位秘书）Citation Rate Examination (by Degree Secretary)

(1) Set citation rate in the platform

① General standard: dissertation could not submit for Shanghai Anonymous Review if citation rate(besides self-citation) is more than 10%

② Please check each department’s requirementsfor detailed regulation.

(2) Check citation rate in the platform

(3) Click School Approvement in the system“博士论文评阅申请院系审核”

7、 论文评阅Dissertation Reviews(Anonymous Review and  Public Review)

Students

(1) Print two copies of “Dissertation Correspondence Review Check Form”   (通讯评议审核表). Correspondence Review Check Form needs signature from supervisor and   Discipline Director, and take it to academic coordinator for check and stamp.  

(2) Go to Graduate Administrative Office 3-108 pickup Dissertation Cover   (less than 10 copies)

Academic Coordinator

Check and verify Dissertation Correspondence Review Check Form, and   submit the result in the platform

Students

(1)   Keep one copy of Correspondence Review Opinions Form   which is used for review cost rebursment, give the other form to Academic   Coordinator in SEIEE 3-108. Pay in Graduate Students Education Platform   online for blind review cost.

(2) Dissertation reviews would be completed within two months from the   date of submission. If student does not receive reply in two months (excludes   all holidays and summer/winter vocations), students could initiate defense   with supervisor’s agreement. Also student could apply for PhD degree   afterwards. If any objection occurs in dissertation review afterwards,   students need to revise dissertation accordingly.

(3) Pay public reviewer 400 RMB for reviewing through Defense Secretary.   Pay by cash and it could be reimbursed after defense.

Defense Secretary

(1) Contact supervisor to nominate Public review experts

(2) Send dissertation to Public review experts through SJTU platform   (experts should be above Associate Professor with PhD degree or equivalent   title in industry)

(10) If needed, send paper material with the same version online to   experts

(11) Get 400 RMB from student, and give it to public reviewer

III. 论文答辩Dissertation Defense

8、 答辩申请Defense Application

Students

(1)   Maintain the degree procedure in the platform and   follow it to finish all the required     procedures.

(2)   Check Anonymous Review and Public Review results and   comments in the platform. Submit final version that has passed both Anonymous   Review/ Public Review and approved by supervisor.

Defense Secretary

(1) Check Anonymous Review and Public Review results

(2) For students who have passed both Anonymous Review and Public   Review, contact his/her supervisor and arrange defense.

 Defense Committee requirements: 5 or 7   experts with intermediate titles above. Intermediate titles and associate   professors should have Ph.D. students supervision qualification, and total   number should be less than two. At least two committee members are from   outside of SJTU. Committee chair should be professor. Supervisor could be   committee member but could not be chair. Under the condition when supervisor   included, committee members should be 7.

(3) Submit defense schedule in the platform or authorize students to do   so.

Students

(1) Input related information in the platform: defense schedule, degree   information, academic papers publication (All blanks   need to be filled. If no content, just write “N/A” or Chinese 无)

(7) Submit “Degree Dissertation for Defense” in the platform

(8) After Defense Secretary authorization, input defense schedule in the   platform and submission the following materials to Defense Secretary to check   and verify:

①PhD Degree Application Form (finish all blanks accordingly)  

博士学位申请表（学位申请表中各项意见及签字需按照表格安排顺序完成）

②PhD Degree Pre-defense Report

博士学位预答辩意见书

③PhD Degree Dissertation Review Opinion Form (one   copy for Public review and two copies for Anonymous Review)

博士学位论文评阅意见书（明审1份+盲审2份）

④PhD Degree Dissertation Correspondence Review and   Review Feedback Form

博士学位论文通讯评议及评阅意见反馈表

⑤Graduate Students Publications Form

研究生在校发表论文情况表

⑥PhD DegreeDissertation Defense Ballot (Blank, 5-7   copies, with department stamp)

博士学位论文答辩表决投票(空白，5-7份，加盖专业所属系公章)

⑦PhD Dissertation Defense Record (Blank)

博士学位论文答辩记录（空白）

⑧PhD Dissertation Defense Resolution(Blank)

博士学位论文答辩决议书（空白）

⑨ Defense Fee Reimbursement Application Form

答辩费用申请表

(4) Prepare some copies of dissertation for defense in paper or   electronic version according to the requirement from supervisor and defense   committee.

Defense Secretary

(1) Examine all the materials after defense, and ask Discipline Director   to comment and sign on “Degree Application Form” P7

(2) Take “Degree Application Form” to SEIEE Graduate Students   Administrative Office 3-108, and contact Engineering Filed Degree Secretary   to sign for “Degree Evaluation Committee”. This should be done three days   before defense. If this had not been done three days   before defense, the defense would be invalid.

Degree Secretary

(1) Check Degree Application Form.

(2) Check defense application in the system.

9、 答辩（答辩秘书）Defense (by Defense Secretary)

(1) Make record of defense procedure and draft “PhD Dissertation Defense Resolution”

(2) Ask all experts to sign on the necessary materials

(3) Reimburse defense fee by herself or authorize students to do

①Defense fee would be provided by supervisor’s “Graduate Students Operating Expense”

②The standard of defense fee: Defense Committee member: 400RMB/person. Defense Secretary 80 RMB/person

③Defense Committee sign on the “Defense Fee Application Form”, sign with department stamp, and submit to SJTU Financial Department for reimbursement.

(4) All materials with signatures submitted to Degree Secretary

10、 论文归档Dissertation Archiving

Students

(1) Revise the dissertation according to Defense Committee’s   requirements

(2) Submit the dissertation in archiving form in the platform

① This is the final version of dissertation and could   only be submitted once.

②This dissertation should include “Originality   Statement”, “Copyright Statement”, and “Defense Resolution”

(3) Submit “Archived version of dissertation” to Degree Secretary (It   needs supervisor and student sign). One copy or more, according to each   department requirements

(4) Submit to 3-108 one photocopy of “Defense Resolution” and one copy   of “Degree Application Materials Completed Certificate” from Degree Secretary  

Defense Secretary

(5) Record the defense result in the platform after student submit   “Archived version of dissertation”

IV. 学位评审及证书申领Degree Evaluation and Certificates Application

11、 学位申请（学位秘书）Degree Application (by Degree Secretary)

(1) Students collect the following materials after Defense :

1. PhD Degree Application (1 copy)

博士学位申请表（1份）

2. Degree Dissertation Defense Resolution (1 original copy)

学位论文答辩决议书（原件1份）

3. PhD Degree Dissertation Review Opinion Form (1 copy for Public review and 2 copies for Shanghai Anonymous Review)

博士学位论文评阅意见书（明审1份+盲审2份））

4. PhD Degree Dissertation Correspondence Review and Review Feedback Form (1 copy)

博士学位论文通讯评议及评阅意见反馈表(1份)

5. Pre-defense Report (1 copy) and Pre-defense Record (1 copy)

预答辩意见书（1份）和预答辩记录（1份）

6. PhD Degree Dissertation Defense Ballot (5-7 copies)

博士学位论文答辩表决投票（5-7份）

7. Defense Record (1 copy)

答辩记录（1份）

8. Dissertation Defense Resolution ( 1 photocopy)

学位论文答辩决议书（复印件1份）

9. Publication (during studying in SJTU) list, and attach published articles (the photocopy of first page of each pulished article), or admited but not piblished articles (admission letters plus the whole article)

在校研究生发表论文清单，同时附上已发表论文（文章第1页的复印件1份）或录用论文（录用通知函原件+文章全文复印件1份）

10. Archivered version of dissertation, one copy of more, according to each department requirement 归档版学位论文1本或更多（具体视各系要求而定）

(2) After Discipline Degree meeting, student submit 1,4, 10 to Field Degree Secretary for usage in Field Degree Meeting and School Degree meeting

(3) After School Degree Meeting, submit 1-4 to SJTU Archives ( in Xuhui Campus) and leave 5-10 to department for archiving.

12、 离校手续Leaving School Procedure

(1) Submit one photocopy of “ Dissertation Defense Resolution” and “Degree Application Materials Completed Certificate”

 (2) Students log into “leaving school” website and follow the leaving school procedure

13、 两证申领Picking up Diploma and Graduation Certificate

(1) Diploma and graduation certificate will be applied separately from SJTU Graduate School Cultivation Office and Degree Office

(2) Student picks up two certificates after receiving notification. Students could only take two certificates after finishing “leaving school” procedure (bring your student ID card and go to lobby of library and New Administration Building B807 to clear your INFO in system) and show “Agreement to pick up degree certificate” form which is signed by supervisor.

SEIEE Graduate Students Education Administrative Office

2019.3.15

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Appendix 1：Photo for degree certificates

Photo (used for diploma) shooting would be arranged by Graduate School (exact time would be notified each year). If by any reason student could not attend the photo shooting event, please contact Shanghai Chaoyuan Digital Technology Company to shoot photo before Pre-defense, or else it would affect your degree application and certificate making.For more information, check the website.

Tel：021-64682836

Add：Room 2009, Zhonghuamen Mansion, 520 Yishan Road, Shanghai

Appendix 2：Degree Meeting Arrangement (estimated)

Timing

March

June

September

December

SJTU level meeting

March 15th

June 30th

September 30th

December 15th

Disciplines Group meeting

March 8th

June 22nd

September 22nd

December 5th

Discipline meeting

February 22nd

June 5th

September 5th

November 20th

All the above timings are estimated due to past   experience, and are only for students’ reference. The exact timing would be   notified before the meeting.

Application to Ph.D. Degree need to finish all the   procedure above【IV.11】five business days before Degree meeting.

Appendix 3：Degree Secretary contacts

Discipline

Degree Secretary

Location

Office Tel

Email

Department

No.3 Engineering Field (SEIEE)

Wang ZhiYue

SEIEE 3-108

34204654

 wangzhiyue@sjtu.edu.cn

SEIEE General Degree Secretary

Electrical Engineering

YAO Qin

SEIEE 1-341

34205680

yaoqin3580@sjtu.edu.cn

Electrical Engineering

Control Science and Engineering

XUE Han

SEIEE 2-417

34204022

xuehan@sjtu.edu.cn

Automation

Computer Science and Technology

DU Xiaodong

SEIEE 3-417

34206358

du-xd@cs.sjtu.edu.cn

Computer Science

Electronic Science and Technology

Information and Communication Engineering

YANG Bo

SEIEE 1-422

34204425

berthayang@sjtu.edu.cn

Electronic Engineering

Instrument Science and Technology

MAO Yimei

SEIEE 2-331

34204392

ymmao@sjtu.edu.cn

Instruments Science and Technology

Cyberspace Security

ZHANG Aixin

Software Building 5-217

34206665

axzhang@sjtu.edu.cn

School of Cyberspace Security

Software Engineering

Zheng Guoying

Software Building 1-201

34204159

gyzheng@sjtu.edu.cn

School of Software Engineering

Electronic Science and Technology

Information and Communication Engineering

Li Hongyan

Micro-Electronics Building Room 402

34204719

hongyanli@sjtu.edu.cn

Micro and Nano Electronics

Appendix 4：SEIEE Department Academic Coordinator contacts

Department

Academic Coordinator

Location

Office Tel

Email

SEIEE

WangZhiYue

SEIEE 3-108

34204654

 wangzhiyue@sjtu.edu.cn

Appendix 5:

Agreement to pick up degree certificate

Graduate student affairs office:

Students name ___________ (student ID ________________) has completed leaving school procedure, so here within confirm that he/she can pick up degree certificate.

Supervisor: ___________________

Date:____________________

Note：

（1）Please consult related teachers if you have any question or suggestions.

（2）Please check（http://yjwb.seiee.sjtu.edu.cn） for most updated version



[ 2019-11-01 ]